Passport and Other Consular Services

Services related to Passport  and Consular Services  have been outsourced and should be submitted to Passport and Other Consular Services Application Centre (PCSAC) i.e. M/s BLS International Limited at the following address:

,
,

Telephone Nos. and
fax No. 

E-mail:
website:http://blsinternational.com/blsintl/blsindia-malaysia.com/index.php

Working Hours: 
0830-1400 hrs. -    Submission of applications
1630-1730 hrs. -           Delivery of documents.

Diplomatic and Official passports applications as well as Emergency Certificate applications will be received between 0930 hrs. and 1200 hrs. on all working days at the High Commission India. 

 

INSTRUCTIONS FOR INDIANS LIVING IN SABAH AND SARWAK

Indians  living  in Sabah and Sarawak  requiring Passport  Service may send the duly filled application form with supporting documents, self-addressed postage paid envelope (minimum RM3) for one passport and applicable fee  +  ICWF fee only through a demand draft to be drawn in favour of ‘High Commission of India' and payable in Kuala Lumpur. The ‘Service fee’ of RM 9.50 should not be added. The application should be sent directly to the High Commission of India, Kuala Lumpur at the following address:

Consular Section (Passport),

High Commission of India,

The High Commission of India 
, ',
, 

The High Commission will return the new passport along with the cancelled passport to the applicant by registered post / ordinary post depending upon the service opted by the applicant.  In case applicant wants to get passport delivered through courier, he/she may kindly contact the courier company concerned for pick up from the High Commission, once the service is rendered.

Following Passport services will be offered by Passport and other Consular Services Application Centre (PCSAC).

Passport Services

• Issue of a new passport to child born in Malaysia
• Re-issue of passports
• Issue of duplicate passport in lieu of lost / damaged passport.
• Change of personal particulars on the passport. (E.g. Endorsement of spouse, change of address, changes of name)
• Change of appearance (applicant to visit the High Commission for physical verification). 
• Issue of Surrender Certificate after acquisition of foreign nationality
• Endorsement of ECNR.

Note: For amendments/endorsements in Indian passports, in respect of details in bio-pages (laminated pages of passports) (i.e. addition or deletion of spouse name, change of address, name of applicant or deletion of ECR stamp) applicant has to request for the relevant service with requisite documents and apply for fresh passport as amendments/endorsements on the existing passport are not permissible.

Processing time and collection of Passport Service

Re-issue of Passports – After 8-10 working days,

Lost Passports/Damaged passports in normal cases will be after 30 days of receipt of applications. 

General advisory 

Indian citizens living in Malaysia are advised to apply for urgent re-issuance of their passports in the following cases:-

(i) HANDWRITTEN PASSPORTS

The International Civil Aviation Organization (ICAO) has set a deadline of the 24th November, 2015 for globally phasing out of all non-Machine Readable Passports (MRPs). From the 25th November, 2015 onwards, foreign Governments may deny Visa or entry to any person travelling on a non-Machine Readable Passport. The Government of India has been issuing Machine Readable Passports since 2001. However, the Passports issued before 2001 and particularly those issued during mid-1990s with a validity of 20 years will fall in the category of non-MRPs. All handwritten passports with pasted photographs are also considered non-MRPs. 

 

(ii) PASSPORTS VALID FOR LESS THAN SIX MONTHS

Many international travellers may not realize that having an unexpired passport is sometimes not enough to obtain Visas or to enter certain foreign countries. Indian citizens travelling on Passports which may expire in less than six months should renew their passports before any upcoming international travel. It is especially important to check the passports needs of any minor who may be accompanying their parents as passports for minors have a shorter validity period (5 years) than passports for adults (10 years). The universal practice in vogue now is; “Once your passport crosses the nine-year mark, it is time to get new passport”.

 

 (iii) EXHAUSTION OF VISA PAGES

 Some countries do not accept passports which may have fewer than two pages remaining. Please check your passport to ensure that you have enough pages for visa fixation. There is no provision of additional booklets/pages and you will be required to apply reissuance of passport following standard procedures. Frequent travellers may opt for Jumbo Passport containing 60 pages.

GENERAL INSTRUCTIONS FOR PASSPORT APPLICANTS

• All applications should be filled in with full details. Incomplete applications would be rejected.
• All applications must be accompanied by photocopies of their current passports.
• All photocopied documents must be self-attested by the applicants. In case of minors below, 18 years, their parents must attest the photocopies.
• Photos submitted for all types of passport services must be recent (less than 3 months) and size: 5 cm x 5 cm and white background only.
• Applicants must check all entries in Passport application forms before submission. It is the responsibility of applicant to give correct details, spelling etc.
• High Commission can call any applicant for interview, in case documents are not in order, details are missing, etc.
• All applications must be submitted with their Original Work Permit//Permanent Residence Permit with photocopy. In case of children, their parents Work Permit//Permanent Residence Permit with photocopy must be submitted.
• Applicants are responsible for details mentioned in application.
• Applicants are liable for legal action if they provide false information.

AMMENDEMNTS IN PASSPORT RULES W.E.F.  DECEMBER, 2016 

In order to streamline, liberalize and ease the process of issue of passport, the Ministry of External Affairs has taken a number of steps in the realm of passport policy which is expected to benefit the citizens of India applying for a passport.

If you have any specific questions related to Passport services, please click here on the link FAQ's on  Passports  /  New Passport Rules  /   Phasing out of non Machine readablePassports:  (links to be provided) 

 PROCEDURE FOR ISSUE OF PASSPORT

 (1) Fresh Passport/ Re-issue of Passports:  Supporting Documents

1. Online Passport Application form please click for application form(First page to be filled up online the remaining part of application form to be filled up by Hand/Pen) and personal particulars from
2. Xerox copy of the Passport (first two pages, latest visa page and the last page) with the Original Passport
3. Four recent passport size photographs of with white background (identical ones) (5CM X 5CM) Click here for photo Specification

(2) Duplicate Passport in lieu of Lost Passport/ Damaged Passport:

Documents required

1. Online Passport Application form please click for application form(First page to be filled up online the remaining part of application form to be filled up by Hand/Pen) 
2. Affidavit for Lost/Damaged Passport - click here for form
3. Four colour photographs with a white background.(same as 3 in (i) above
4. Police Report in case of lost passport only
5. Copy of the Passport, original levy receipt, a letter from the employer and other supporting documents. (same as 2 in (i) above

(3) Emergency Certificate:

Emergency Certificates should be applied at High Commission of India at following address : - 

The High Commission of India 
, ',
, 

Fax: 
Website: indianhighcommission.com.my 

Time of submission – 9:30am to 12 Noon (Monday to Friday)

 

Documents required

1. Application Form  - click here for application form
2. Statutory Declaration form for Emergency Certificate - click here for form and declaration form
3. Copy of Police report along with a receipt for payment of fee in cases where the passport is lost or Damaged/expired passport in original. 
4. Copies of passport and confirmed air ticket

Processing time and collection – EC will be issued after verification from the concerned authorities in India.  

 

SCHEDULE OF FEES PAYABLE IN RESPECT OF VARIOUS PASSPORT SERVICES WITH EFFECT FROM 1st Oct. 2015

Sl No.	Service category	Fees applicable including RM 8 ICWF fees	Tatkaal Fee for urgent passport services within 3 working days Including RM 8  ICWF fees
1.	For issue of ordinary fresh passport or reissue of Passport containing 36 pages having validity of ten years (also applicable to minors in the age group of fifteen to eighteen years)	RM 336+8 = 344	RM 1008+ 8 = 1016
2.	For issue of ordinary fresh passport or reissue of passport containing 60 pages having validity of ten years (also applicable to minors in the age group of fifteen to eighteen years)	RM 448+8 =456	RM 1120+ 8 =1128
3.	For issue of ordinary fresh passport or reissue of passport of 36 pages for minors below eighteen years of age with validity of five years or till the minor attains the age of eighteen years, whichever is earlier	RM 224+8 =232	RM 896+8 =904
4.	Replacement of passport of 36 pages having validity of ten years for changes in personal particulars and add/delete spouse name	RM 336+8 = 344	RM 1008+ 8  = 1016
5.	Replacement of passport of 60 pages having validity of ten years for changes in personal particulars and add/delete spouse name	RM 448+8 =456	RM 1120+ 8 =1128
6.	Replacement of passport of 36 pages for changes in personal particulars for minors below the age of eighteen years with validity of five years or till the minor attains the age of eighteen years, whichever is earlier	RM 224+8 =232	RM 896+8 =904
7.	Replacement of passport of 36 pages having validity of ten years for deletion of Emigration Check Required stamp	RM 336+8 = 344	RM 1008+ 8 = 1016
8.	Replacement of passport of 60 pages having validity of ten years for deletion of Emigration Check Required stamp	RM 448+8 =456	RM 1120+ 8 =1128
PASSPORTS IN LIEU OF LOST, DAMAGED OR STOLEN-
9.	For replacement of ordinary passport of 36 pages in lieu of lost, damaged or stolen passport	RM 672+8 =680	RM 1344+8 =1352
10.	For replacement of ordinary passport of 60 pages in lieu of lost, damaged or stolen passport	RM 784+8 =792	RM 456+8= 1464
MISCELLANEOUS SERVICES--
11.	Issue of Police Clearance Certificate or Surrender Certificate or any other miscellaneous certificates based on the Passport	RM 112+ 8 =RM120	Not Applicable
SPECIAL TRAVEL DOCUMENT--
12.	Emergency Certificate Re-issue of EC	RM 68+8=76 RM112+8=120	Not Applicable -Do-
13.	Certificate of Identity	RM 224+8=232	Not Applicable

Note:

• A service fee of RM 9.50/-would be charged by the 'Passport and Other Consular Services Application Centre' (PCSAC) is over and above mentioned fees in case of application being submitted at the PCSAC.

 Procedure for Surrender of Indian Passport/ Fee for related Services

MAIN PROVISIONS FOR SURRENDER OF INDIAN PASSPORT / RENUNCIATION OF INDIAN CITIZENSHIP:

Under Indian law, Persons of Indian Origin (PIOs), who have acquired foreign citizenship, are required to surrender their Indian passports to the nearest Indian Mission/Post immediately after acquisition of foreign citizenship.

In view of these provisions, PIOs, intending to apply for OCI/PIO Cards and Visa, should surrender their Indian passports, obtain Surrender Certificates and then apply for these services. This would also be applicable to the PIOs who seek to renew their OCI Cards or seek fresh Visa.

The Surrender Certificate, once obtained, should be produced henceforth for any services from the High Commission and copy of the Surrender Certificate should be enclosed with any application in future.

The Indian Citizenship Act, 1955, does not allow dual citizenship. Holding Indian passport/acquiring Indian passport/travelling on Indian passport after acquisition of foreign citizenship constitutes an offence under the Indian Passport Act, 1967, and attracts penalties. The Government of India has prescribed imposition of penalty on a graded scale for the violation of Passport Rules, depending on number of trips made on Indian passport after acquiring foreign nationality (with a three month grace period from the date of acquiring foreign nationality i.e. the date of certificate of citizenship), renewal of Indian passport after acquiring foreign nationality and retention of Indian Passport for more than 3 years after acquiring of foreign nationality. The date on the Certificate of citizenship will be treated as date of acquiring foreign nationality and hence, it is mandatory for the applicants to produce his / her Certificate of citizenship for obtaining Surrender Certificate. 

The fee structure is given below:-

Sl. No.	Service	Fee (in RM) + ICWF(RM8)
1.	Fee for surrender of passport/renunciation of citizenship for applicants who acquired foreign citizenship on or before 31.5.2010	112.00 +8 = 120
2.	Fee for surrender of passport/ renunciation of Citizenship for applicants who acquire foreign citizenship on or after 1.6.2010	511.00 +8=519
3.	Travel each time on Indian Passport after acquiring foreign citizenship subject to maximum of Rs.50,000/-	730.00
4.	Retention of Indian Passport for more than 3 years after acquiring foreign citizenship	730.00
5.	Renewal/Reissue(each time)	1825.00
6.	Misc. Service obtained on Indian Passport after acquisition of foreign citizenship for each occasion	730.00

Note:

• A service fee of RM 9.50/-would be charged by the 'Passport and Other Consular Services Application Centre' (PCSAC) per application over and above the normal fee for surrender of Indian Passport / renunciation of Indian citizenship. Postal/Bank/agency charges, wherever applicable, will be additional, to be borne by the applicant.

Provisions on declaration of Renunciation / Surrender Certificate under different scenario:-

1. PIOs, who acquired foreign nationality on or before 31.05.2010 and produced last held Indian passport, will be issued 'Surrender Certificate' on payment of miscellaneous service fee of RM 112 plus ICWF (RM 8.00) and applicable service charge of M/s BLS. Penalty for misuse of Indian passport would be imposed if the last held Indian passport expired on or after 1.1.2005 and it is retained beyond three years i.e. not surrendered or the PIO travelled on this passport beyond the grace period of three months or the validity of the last held Indian passport was renewed after acquiring foreign nationality or any miscellaneous service was obtained;
2. PIOs, who acquired foreign nationality on or before 1.06.2010 but do not produce Indian passport, will not be issued Surrender Certificate;
3. PIOs, who acquired foreign nationality on or after 01.06.2010 and produced Indian passport, will be issued Surrender Certificate on payment of Renunciation fee of RM 511.00 plus ICWF of RM 8.00 and applicable charge for M/s BLS. Penalty for misuse of Indian passport would be imposed if the last held Indian passport expired on or after 1.1.2005 and it is retained beyond three years i.e. not surrendered or the PIO travelled on this passport beyond the grace period of three months or the validity of the last held Indian passport was renewed after acquiring foreign nationality or any miscellaneous service obtained;
4. PIOs, who acquired foreign nationality on or after 01.06.2010 but fail to produce Indian passport and only furnish a copy thereof, claiming to have misplaced/lost the Indian passport, will be issued 'Renunciation Declaration'***with remarks that original Indian passport not surrendered. A fee of RM 511.00 plus ICWF of RM 8.00 and applicable service charge of M/s BLS will be collected. The applicant will be additionally required to furnish a duly Notarized Affidavit in this regard and a Police report (to rule out any misuse);
5. For a child born outside India, who held Indian passport although entitled to foreign nationality but now opts for surrendering the Indian passport, the Renunciation fee will be RM 511.00 plus ICWF of RM 8.00 and applicable charges for M/s BLS. Penalty for misuse of Indian passport would be imposed if the last held Indian passport expired on or after 1.1.2005 and it is retained beyond three years i.e. not surrendered or the applicant travelled on this passport beyond the grace period of three months or the validity of the last held Indian passport was renewed or any miscellaneous service obtained after acquiring foreign nationality.

***RENUNCIATION DECLARATION:-

For PIOs, who acquired foreign nationality on or after 01.06.2010 and their valid Indian passport has been misplaced or lost, can apply for 'Renunciation Declaration' by furnishing a copy of the Indian passport along with a duly Notarised Affidavit in this regard and a Police report (to rule out any misuse). The fee for Renunciation Certificate is RM 511.00 plus ICWF of RM 8.00 and applicable charges for M/s BLS.

CLARIFICATIONS

1. Surrender Certificate cannot be issued if the last held Indian passport is not physically produced.  Penalty if applicable cannot be waived or reduced.
2. There is no penalty in cases where the PIO opted for foreign nationality before 1.1.2005 and the last held Indian passport also expired before that date. 
3. There is a grace period of three months after acquisition of foreign nationality (to be counted from the date of certificate of citizenship/registration/Naturalization Certificate and not from the date of issue of foreign passport) for using Indian passport for travel.
4. PIOs who had earlier obtained OCI Cards or Visa without surrendering their Indian passports are required to surrender their last held Indian passport and obtain surrender certificates at the time of renewing their OCI Cards or for obtaining fresh visa.

In certain cases details of the Indian passport are required to be confirmed by the Original Passport Issuing Authority in India. This may require more processing time in issuing of requisite certificates by the High Commission.   Issue of certificates is subject to providing all requisite documents and meeting all the conditions of eligibility.

FAQ : Passport Services